e-book Making Meetings Work (Project Management Leadership Series Book 2)

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Help is close at hand! The power is within you, whether you are a meeting leader or a participant. Do you want to find out how?

Here are some time-tested techniques to ensure better business meetings:. Conducting Effective Business Meetings. Identify key decision makers, people who are knowledgeable about or have a stake in the topic at hand, those who need to be informed in order to do their jobs, and anyone who will be required to implement decisions made. What about size?


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Keep problem solving meetings small around 8 people. Include more people for brainstorming as many as But remember: time is money. Giving participants a specific role to play can increase focus and engagement. Consider the following roles:.

The meeting space helps to set the tone. Do you want your meeting to be informal and intimate?

A Checklist for Planning Your Next Big Meeting

Choose a small room and set the chairs up in a circle. Formal and rigorous? And some meetings may be more formal than others, depending on the agenda and who is attending.


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But agreeing to these basic standards — and sticking to them — can help you and your team to conduct meetings in a more professional manner, and to achieve your objectives with the minimum of fuss or disruption. Running an effective meeting is more than sending out a notice that your team is to meet at a particular time and place. Effective meetings need structure, order and ground rules. Without these elements they can go on forever and not accomplish a thing.

With a solid objective in mind, a tight agenda, and a commitment to involving the meeting participants in the planning, preparation, and execution of the meeting, you are well on your way to chairing great meetings. Given the frustration most people feel when their time is wasted, gaining a reputation for running efficient and successful meetings is good for you and your career. Download Template. This site teaches you the skills you need for a happy and successful career; and this is just one of many tools and resources that you'll find here at Mind Tools.

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1. The Meeting's Objective

Expert Interviews Audio Forums Infographics. Quizzes Templates and Worksheets Videos. For Your Organization. By the Mind Tools Content Team. Finding This Article Useful? Subscribe to Our Newsletter Receive new career skills every week, plus get our latest offers and a free downloadable Personal Development Plan workbook. Read our Privacy Policy. Key Points Running an effective meeting is more than sending out a notice that your team is to meet at a particular time and place.

A Checklist for Planning Your Next Big Meeting

Add this article to My Learning Plan. Mark article as Complete. Show Ratings Hide Ratings. Rate this resource. Find Out More. Comments 31 Over a month ago BillT wrote. Hi gregs90, Thank you for your feedback. Although I agree with your observation in part, it is important to understand the purpose of the meeting beforehand.

What Is A Sprint Planning Meeting?

A planning meeting, for example, may not need the same structure as a status update meeting. Over a month ago gregs90 wrote. The 1 mistake managers make with meetings is doing status updates. The golden rule is "get it in writing.